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Administrative Assistant 2

San Francisco, California | Contract

Job ID: 55150 Position: Administrative/Clerical/Support Branch: San Francisco

Wollborg Michelson Recruiting is seeking an Administrative Assistant to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.

Job Responsibilities:
  • Provides assistance in the day-to-day administration of the unit and follows up on pending matters.
  • Inputs and retrieves data utilizing knowledge of various computer software packages.
  • Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff.
  • Formats documents and determines page layout and selection of different fonts.
  • Researches information, compiles statistics, gathers and summarizes data to prepare complex, non-standard reports.
  • Receives and screens telephone calls, mail, and visitors.
  • Routes callers, takes messages, and answers questions relating to the unit' s function.
  • Composes letters and memoranda from verbal direction or knowledge of Company' s policies and procedures.
  • Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
  • Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices.
  • Organizes and maintains files, correspondence, records, and other documents

Skills:
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Ability to work independently and manage ones time.
  • Ability to keep information organized and confidential.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience:
  • High school diploma or GED required.
  • 2-4 years experience required.

Linda McDougal
Recruiter

Linda joins us from Kathmandu, Nepal. She is happy to have found an outlet to do what she loves best— connecting people and situations. Born and raised in Nepal, Linda attended Wesleyan University in Connecticut before she came to the Bay Area. Her childhood molded her values, teaching her the importance of contributing to the world around her. For Linda, connecting people is the way to make a difference. Linda has a passion for traveling to new places, meeting new people and listening to their life stories. She loves food, books, tennis and elephants. She also loves to chat, so give her a call!

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