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Administrative Assistant 5

San Ramon, California | Contract

Job ID: 55096 Position: Administrative/Clerical/Support

Wollborg Michelson is recruiting for a contract Administrative Assistant, for one of our clients a  large commercial banking firm in San Ramon, CA. This individual will provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.

Job Responsibilities:
  • Provides assistance in the day-to-day administration of the unit and follows up on pending matters.
  • Inputs and retrieves data utilizing knowledge of various computer software packages.
  • Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff.
  • Formats documents and determines page layout and selection of different fonts.
  • Researches information, compiles statistics, gathers and summarizes data to prepare complex, non-standard reports.
  • Receives and screens telephone calls, mail, and visitors.
  • Routes callers, takes messages, and answers questions relating to the unit' s function. May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues.
  • Composes letters and memoranda from verbal direction or knowledge of Company' s policies and procedures.
  • Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
  • Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices.
  • Organizes and maintains files, correspondence, records, and other documents.

Skills:
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Expert ability to work independently and manage ones time.
  • Expert ability to keep information organized and confidential.
  • Expert ability in event planning, budgeting, etc.
  • Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:
  • High school diploma or GED required.
  • 10+ years experience required.
  • Experience working with executives required.

#LI-SSACHS

Sarah Sachs
Staffing Manager

Sarah has spent over five years in the staffing industry and has treasured every minute of it! She enjoys building and creating long term relationships with candidates and clients. Sarah is dedicated, fun spirited, resourceful, and tenacious. She feels very lucky to be part of Wollborg Michelson with such a strong back bone of tenure and talent. Sarah is living her dream managing her team out of San Ramon. Outside of work Sarah enjoys spending time with her friends and family, watching sports including the San Francisco Giants and Pittsburgh Steelers, being outdoors, reading, and going to concerts.

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