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Administrative Assistant

Pleasant Hill, California | Contract To Hire

Job ID: 54719 Position: Administrative/Clerical/Support

Wollborg Michelson Recrutiing is currently conducting a search for a contract to hire administrative assistant for one of our top clients a large sofitware company in Pleasanton, CA.

Summary of Responsibilities

We are looking for an Administrative Assistant with the passion and motivation to provide wide-ranging administrative support for multiple company leaders.  This position has frequent contact with all levels of the company along with internal/external customers & partners and the executive staff. 

Primary Objectives:
  • This position requires strong attention to detail and problem-solving skills
  • Ability to manage multiple complex and fluid calendars at the executive level
  • Schedule and coordinate internal and external meetings
  • Travel arrangements; owning logistic end to end
  • Processing POs, invoices, and ensuring that all expenses for the executives are processed
  • Support the budget excellence policy through effective monitoring of group spend in partnership with the Finance Business Partner
  • Work closely with other Administrators internally and externally
  • Executive level interactions internally and externally; maintain high integrity, confidentiality and excellent customer service skills
  • Consistently demonstrate “ can-do” attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations
  • Must be a strong team player who will demonstrate drive and initiative
  • Must have a positive and professional approach

Experience, Skill and Behavior Requirements:
  • Five plus years of demonstrated work experience in a fast-paced administrative capacity or related work field with strong attention to detail and multi-tasking capability
  • Planning & organizing - effectively implement and monitor moderately complex plans and schedules and work through conflicting priorities
  • Communication - excellent verbal and written communication skills
  • Collaboration - builds effective working relationships inside and outside group
  • Problem solving - solve simple, routine problems as well as moderately complex scenarios
  • Flexibility - able to change direction in response to changing work situations
  • Ability to react with appropriate urgency to situations and events that require quick response and/or turnaround
  • Maintains confidentiality of information and uses discretion and judgment in discussing information.
  • Diversity - proven ability to accommodate different working styles and perspectives
  • Working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), is a must. 
  • WorkDay & Sharepoint systems knowledge is highly preferred!

#LI-SSACHS

Sarah Sachs
Staffing Manager

Sarah has spent over five years in the staffing industry and has treasured every minute of it! She enjoys building and creating long term relationships with candidates and clients. Sarah is dedicated, fun spirited, resourceful, and tenacious. She feels very lucky to be part of Wollborg Michelson with such a strong back bone of tenure and talent. Sarah is living her dream managing her team out of San Ramon. Outside of work Sarah enjoys spending time with her friends and family, watching sports including the San Francisco Giants and Pittsburgh Steelers, being outdoors, reading, and going to concerts.

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