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Benefits Coordinator/Specialist

Newport Beach, California | Direct Hire

Job ID: 54730 Position: Human Resources



Great opportunity available for an experienced Benefits Coordinator/Specialist to join a dynamic HR team in their Newport Beach Corporate Headquarters.  The Benefits Specialist will be responsible for the coordination and administration of all employee benefit programs, oversee all new hire enrollment and serve as the main liaison between employees and various benefits vendors.  


Essential Duties and Responsibilities:

  • Oversee the maintenance of employee health and welfare records.
  • Interface with employees to explain benefits; conduct new hire benefit orientation and assist employees with the initial benefit enrollment, changes in coverage and claim issues.
  • Oversee all new hire enrollments and follow up with email reminders as needed.  Manage reports and audits of new hire enrollment to ensure proper enrollment.
  • Act as liaison between employee and insurance carrier as needed and assist in resolving any problem or disputes regarding benefits.
  • Assist in Employment Verification Requests.
  • Serve as Benefits Administrator of enrollments, changes and approvals regarding individual health plans.
  • Responsible for all LOA coordination including proper documentation, LOA log, doctors’ notes, return to work and modified duty.  Keep Managers informed of employee status, track benefits.
  • Update OSHA posting in all divisions.
  • Manage Workers Compensation claim processing including initial documents, OSHA logs and follow up items.
  • Coordinate FSA Non-discrimination testing and filing.
  • Conduct Medicare part D filing.
  • Coordinate executive insurance coverage.
  • Be familiar and stay up to date on state and federal regulations and procedures. (CA, AZ, NV, OR, WA, CO)


  • Demonstrates a commitment to the company mission.
  • Develops and maintains respect and harmony with all employees and management
  • Manages tasks and deliverable independently.
  • Exercises initiative in organizing and completing assigned tasks according to established guidelines, safety standards and procedures, deadlines and department parameters.
  • Solves problems by using knowledge of existing management policies, and departmental practices and procedures.
  • Expected to meet established productivity and task management standards, or seek assistance.


Minimum Qualifications – Education/Experience:
  • 3-4 years’ experience in HR with benefit experience procedures.
  • High school diploma required.  Bachelor’ s degree preferred or equivalent work experience.


Mary Lindner
Senior Executive Recruiter

With 20+ years experience in successful Business Development and TalentAcquisition, Mary finds a great sense of fulfillment in matching talented candidates with their Dream Jobs! Mary’s career has focused on growing companies, so she understands that growth for her clients will start by connecting the right individual to the right opportunity. Providing outstanding customer service and exceeding clients’ and candidates’ expectations is the foundation of Mary’s work mantra: work hard, be nice, and have fun!! Mary’s favorite part of working for Wollborg Michelson is being a part of an incredible team that always strives for excellence. Outside of her professional accomplishments, Mary takes the most pride in her role as a mom, never forgetting to savor the little moments with her three daughters and husband.

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