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CW Executive Assistant-537720

Plano, Texas | Contract

Job ID: 55103 Position: Administrative/Clerical/Support




Essential Job Functions / Accountabilities
  1. Provides day to day executive level administrative support that includes multiple interactions with various departments including but not limited to planning and coordinating global interactions while managing the complexity of multiple time zones
  2. Communicates and coordinates meetings with diverse Japanese Financial Institutions who offer proposals of Funding opportunities.
  3. Anticipates internal and external customer needs while managing multiple support areas
  4. Supports responsible executive and department staff with highly confidential matters
  5. Prepares written communications and presentations in both, Japanese and English, to internal and external customers, auditors, stakeholders and team members

The following functions/accountabilities are essential for all jobs:

Work collaboratively with team members

Meet regular performance expectations

Ability to maintain regular and predictable attendance to support team and business objectives.

Capability to work flexible hours, which may include day, evening and weekend hours, and mandatory overtime as necessary when coordinating multiple time zones.

Ability to be at work on time, to return from breaks and lunch periods on time and to leave the work area after the end of their scheduled workday (applicable to jobs subject to attendance policy)

Other related functions/accountabilities may be assigned, but are not essential

Additional Job Functions
  1. Servers as communication hub for Japan Staff
  2. Supports high level visits from other Executives traveling from Japan
  3. Ability to network at a global level
  4. Prioritizes projects and meets all required timeliness

E. Working Relationships and Decision Expectations
  1. Nature/Purpose of Contact with Others (not including direct/indirect reports or supervisor): Works directly with executives and EAs from diverse areas of company; coordinate meetings, travel arrangements, country visits, etc.

Communicates and coordinates meetings with diverse Japanese Financial Institutions who offer proposals of Funding opportunities.

2. Team Activity:

This position interacts with over 100 internal and external members from global teams. Specifically, those that involve Japan Staff as this position serves as the main contact and communication source.

3. Project Management:

Leads all aspects of planning coordination of visits for Japan executives to Japan Staff traveling globally. This includes visitors traveling to the US who require coordination of multiple meetings across affiliates.

4. Budget Accountability:

Accountable for assigned budget required for planning and coordinating activities.

Requirements: REQUIREMENTS

Must Haves:

High School Diploma

5-10 years of relevant work experience

Ability to professionally communicate both, verbally and written in English and Japanese languages

Global company experience

MUST be flexible in hours, heavy night shifts due to time zone

Ability to handle confidential/sensitive information

Strong scheduling skills/know how

Strong verbal and interpersonal skills to deal with a variety of levels across the organization

Strong attention to detail

Ability to multi task and prioritize tasks

Excel, Word, PowerPoint, Outlook proficiency

Preferred/ Nice-to-haves:

BA or BS degree

10+ years of relevant work experience

Financial services industry experience

Rachel Savitt
Staffing Manager

Rachel rejoined the Wollborg Michelson Recruiting team in Torrance as the Staffing Manager. She previously worked for the company from 2006-2009 as a Recruiter for the Temporary division. Rachel brings over 16 years of Staffing Industry experience. She has worked on all sides of the industry as a temporary employee, client, full desk Recruiter as well as corporate for a Staffing Company. Her goal is to change the lives of everyone she works with no matter what their role. In her free time, Rachel enjoys spending time with her friends and family. She is active with multiple non-profit animal rescues and prefers to ask for donations instead of gifts for birthday. She also enjoys kickboxing, Muay Thai and dancing. Rachel always finds a way to connect with people. Her #1 Strength from Strengthfinders is Connectedness.

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