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Invoice Administrator

San Carlos, California | Contract

Job ID: 55380 Position: Administrative/Clerical/Support Branch: San Ramon

Examples of Essential Duties:
  • Create, compile, update, analyze and distribute reports regarding performance trends and expenses.
  • Gather and input data, create and update spreadsheets and reports.
  • Develop specific documents such as project lists and invoice tracking.
  • Maintain department electronic files and records.
  • Utilize advanced knowledge of Microsoft Office software (Word, Excel, PowerPoint, PeopleSoft, JourneyX, and SharePoint)
  • Create and update spreadsheets, reports, tables, graphs, agendas, manages and stores data, and performs basic analysis. Gathers, reviews, and assembles data as required.
  • Identify all documents and communications which should be transmitted or received through the SharePoint system; and
  • The development of a system to log, manage, and process all documentation through the SharePoint system; and
  • Implementation of logging, management, and processing of all documentation through the SharePoint system; and
  • Development of procedures to ensure that all internal and external users properly use the SharePoint system; and
  • Develop written procedures detailing all of the above; and
  • Daily management of the system
  • Perform other duties as assigned.


Supervision: Works under the general supervision of the Director, Contracts and Budgets, Rail Division, who establishes goals and objectives and evaluates performance.

Minimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:
  • Three years full-time experience in a secretarial/clerical support position performing duties and similar to those listed above.
  • Must be proficient in word-processing (Microsoft Word), and spreadsheet applications (Excel).
  • Must have excellent oral and written communication skills.
  • Must be able to handle multiple work assignments in a fast paced office environment. Must have basic knowledge of PowerPoint and Microsoft Outlook.


Amber Taylor
Recruiting Coordinator

Amber has spent the past decade building “dream teams” in her various roles. She thrives on finding the very best candidate to be the perfect fit for the job, and she is known for her attention to every detail. At Wollborg Michelson, Amber excels at communication with both clients and candidates. She loves finding people their Dream Jobs. Outside of work, Amber enjoys spending time with friends, doing community service projects, trying new recipes in the kitchen, reading a good book, and being wacky every chance she gets.

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