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Lease Documentation Coordinator

Los Angeles, California | Contract

Job ID: 55003 Position: Administrative/Clerical/Support

EXCITING ADMINISTRATIVE ASSISTANT CONTRACT POSITION IN CENTURY CITY!

 

JOB RESPONSIBILITIES:
  • Provide administrative support to at least two (2) lease negotiators in the preparation and processing of all lease documentation and related correspondence.
  • Duties include: heavy document production; creating files, transmittal letters and lease documents from form templates; data entry; processing incoming and outgoing mail (including FedEx); copying, updating reports and databases.
  • Provide additional administrative support to other Negotiators and back up to the other Coordinators in the Department, as needed to support a fast-paced team environment.
  • To consistently follow department policies and procedures, while demonstrating ability to identify deal specific information in order to coordinate any follow through required for project completion.
  • To interact diplomatically with corporate and center management, staff and tenants.

QUALIFICATIONS:
  • One to three years of experience in an administrative support position.
  • Proficient in Windows 2010: Outlook, Microsoft Word and Excel.
  • Knowledge of other software (Deltaview, Powerpoint, Adobe Acrobat 9) and working with document databases and/or workflow management software (e.g. Lotus Notes, Alchemy) is a plus.
  • Strong organizational skills and ability to multi-task.
  • Ability to prioritize and work to meet tight deadlines.
  • Strong attention to detail and ability to proofread own work.
  • Communicate effectively, both verbally and in writing, in a pleasant and professional manner.
  • Capable of thriving in a fast-paced, team-oriented environment.
  • Self-starter who can work with minimal supervision and is flexible with changing priorities.
  • Prior experience as legal secretary and knowledge of commercial real estate/lease contracts helpful.
  • Experience providing support to more than one supervisor beneficial.

Rachel Savitt
Staffing Manager

Rachel rejoined the Wollborg Michelson Recruiting team in Torrance as the Staffing Manager. She previously worked for the company from 2006-2009 as a Recruiter for the Temporary division. Rachel brings over 16 years of Staffing Industry experience. She has worked on all sides of the industry as a temporary employee, client, full desk Recruiter as well as corporate for a Staffing Company. Her goal is to change the lives of everyone she works with no matter what their role. In her free time, Rachel enjoys spending time with her friends and family. She is active with multiple non-profit animal rescues and prefers to ask for donations instead of gifts for birthday. She also enjoys kickboxing, Muay Thai and dancing. Rachel always finds a way to connect with people. Her #1 Strength from Strengthfinders is Connectedness.

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