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Office & Project Assistant

San Francisco, California | Contract To Hire

Job ID: 54573 Position: Administrative/Clerical/Support Branch: San Francisco

A forward-thinking team of professionals who travel the world working on intensive projects related to education, energy, technology, and the environment is looking for a polished Office & Project Assistant. The office is very mission-driven but always on the go and is in need of someone who can operate independently in an office where things are always evolving.

This is a temp-hire role for a candidate local to the Bay Area. At this time we cannot consider applicants outside of the immediate Bay Area. The individual hired will be required to be onsite 8am-5pm Monday-Friday, no flexibility to work remotely at this time. 

Job Responsibilities:
  • Coordinate  2-5 different projects concurrently depending on time of year. 
  • Expense reporting for multiple executives using Expensify 
  • Download, sort, and maintain large Excel files related to different projects (intermediate-advanced)
  • Prepare materials for onsite and offsite partner meetings
  • Create PowerPoint presentations for meetings (intermediate)
  • Keep an eye out for office supplies & snacks running low and order them from approved vendors
  • Work professionally and independently, always on top of your own progress and asking questions when you need to

Qualifications:
  • 2-5 recent years of office and project coordination and administration
  • Strong understanding of complex receipt and expense reporting
    • Experience with Expensify or similar expense reporting system 
  • Ability to handle large Excel sheets and PowerPoint projects
  • Organized to a fault
  • Driven to succeed and ask questions when they don' t know
  • Independent worker; sometimes the office has few people in it due to travel
  • Confident in skills; strong written and verbal communication skills even with Senior Executives
  • Professional, polished demeanor

#LI-lcook

Lindsey Cook
Recruiter

Lindsey is passionate about bringing customer service back into the recruiting world. She believes that every single hiring manager, employee, candidate, and colleague that she comes into contact with deserves equal respect and attention. With this mindset, she strives to connect people with not just any job, but with the right job that serves both themselves and her clients equally, and from this mindset she can produce top quality candidates and career paths every time. When Lindsey isn’t on the job, she enjoys spending time at the zoo, the theater, and in the great outdoors. While her interests can be a little unique (she can name 15 species of shark off the top of her head and can sing every single word to Wicked!), she takes on all that she encounters with enthusiasm and a sense of humor.

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