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Office Manager- Luxury Residential
Palo Alto, California | Direct Hire
Full time opportunity with full health benefits for a person with construction office management skills to join a fun and experienced team for a Luxury Residential Contractor in the South Bay.
Experience managing office functions for a general contractor (ideal) or subcontractor is preferred. Strong organization and communication skills; detail-oriented and conscientious. Proficient in MS Word and Excel; able to work swiftly and accurately through various small office projects. QuickBooks or other construction accounting software experience.
The most important thing we seek is someone happy to roll up their sleeves and get it done! The Office Manager is going to be a critical piece to the development of a hard-working team. As we grow, you will grow in your role, too.
Duties may include:
Work with subcontractors to ensure paperwork is in order including contracts, status checks, insurance certificates, and lien releases.
Track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories.
Enter expense data into QuickBooks and compare actual vs. budgeted project costs. Manage employee expense report submissions.
Set up new employees; collect and summarize timesheets; coordinate payroll with accountant.
Assist with the preparation of bid packages, sending out RFP' s, and evaluating subcontractor bids.
Answer phones; copy, scan, fax and file documents; greet and direct visitors; maintain professional appearance and cleanliness of the construction office.
Keep office stocked with office supplies (ie. copier paper, snacks, coffee, furniture) & run occasional errands for office supplies, material pick-ups, etc.,