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Office Manager- Luxury Residential

Palo Alto, California | Direct Hire

Job ID: 54972 Position: Administrative/Clerical/Support Branch: San Francisco

Full time opportunity with full health benefits for a person with construction office management skills to join a fun and experienced team for a Luxury Residential Contractor in the South Bay. 

Experience managing office functions for a general contractor (ideal) or subcontractor is preferred. Strong organization and communication skills; detail-oriented and conscientious. Proficient in MS Word and Excel; able to work swiftly and accurately through various small office projects. QuickBooks or other construction accounting software experience.

The most important thing we seek is someone happy to roll up their sleeves and get it done! The Office Manager is going to be a critical piece to the development of a hard-working team. As we grow, you will grow in your role, too. 

Duties may include: 

Work with subcontractors to ensure paperwork is in order including contracts, status checks, insurance certificates, and lien releases.

Track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories.

Enter expense data into QuickBooks and compare actual vs. budgeted project costs. Manage employee expense report submissions. 

Set up new employees; collect and summarize timesheets; coordinate payroll with accountant.

Assist with the preparation of bid packages, sending out RFP' s, and evaluating subcontractor bids.

Answer phones; copy, scan, fax and file documents; greet and direct visitors; maintain professional appearance and cleanliness of the construction office.

Keep office stocked with office supplies (ie. copier paper, snacks, coffee, furniture) & run occasional errands for office supplies, material pick-ups, etc., 


Anthony Perez
Direct Hire Recruiter

Anthony is an adventurous spirit who lives his life on the rip curl of the waves. He has spent the last year traveling the world visiting over 24 countries, and is now back to establish some roots. He enjoys the challenge of understanding all aspects of Construction and is passionate about spearheading Sales, Marketing, and Design as well. Anthony on his free time tries to find ways to make a difference in the world. From everyday interactions and keeping a positive vibe, to finding volunteer events to be a part of, to sticking his nose in a book to understand other perspectives. He has a daughter by the name of Gracey who you can often find roaming around the office (she’s a furry gal). Anthony aims to find inspiration in all that he surrounds himself with and is always looking for ways to improve spiritually, mentally, and physically.

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