Accounts Payable Specialist - Immediate Start (Onsite)

Carpinteria, CA

Position: Accounting

Job Description

Seeking an Accounts Payable Specialist who can start in January 2021

Location: Carpinteria, CA

NO REMOTE - this is an onsite role

 

What you will be doing: Responsible for the daily accounts payable activities to include inventory & products, process all vendor invoices. Assist with ensuring compliance with applicable local, state and federal laws involving accounting practices.

MAJOR JOB DUTIES AND RESPONSIBILITIES
* Receiving of all vendor invoices, matching of Invoice data to purchase order and packing slip information and posting into the Peachtree system.
* Troubleshooting of discrepancies resulting from analysis of purchase order and vendor invoice / packing slip.
* Issuing checks to vendors upon approval. All check stubs to be filed with purchase order, packing slip and invoice copy in company files.
* Review of vendor invoices requiring non-standard payment terms so they are paid promptly and services are not disrupted.
* Process credit card orders on merchant services systems.
* Perform sensitive document shredding duties on a daily basis.
* Prepare monthly activity reports for select vendors as requested.
* Prepare A/P Aging report package on weekly basis for review to assign payables for the following week.
* Supply management with all vendor price increases.
* Monitor all vendors have their W-9 on file.
* Set up recurring payments in accounting system.
* Analyze vendors statement to avoid duplicate payments.
* To assist in identifying the most efficient methods for all accounting data entry procedures.
* To assess vendor performance upon request from standpoint of payables cooperation.
* Provides guidance for account payable associates as assigned.
* Performs other duties as assigned.

QUALIFICATIONS
* 3-5 years working in an accounting capacity preferably with leading accounts payable; leadership experience preferred
*Bachelors degree preferred, but not required.

KNOWLEDGE SKILLS AND ABILITIES (Those necessary to perform the job competently)
* Proficient in MS office suite (Excel, Access, Word), Demonstrated ability to analyze large data sets
* Good communication skills, both oral and written
* Strong attention to detail
* Strong mathematical skills and organizational skills are required
* Ability to multi-task, prioritize, manage time, problem solve, and work as part of a team are crucial
* Strong interpersonal and critical thinking skills
* High energy and eagerness to demonstrate personal initiative
* Strong organizational skills

Meet Your Recruiter

Alana Klingman
Branch Manager

Alana is a native Huntington Beach resident making the move to Sacramento just a few years ago. She comes with over 15 years of experience in full cycle healthcare recruiting and thoroughly enjoys every aspect of her job. Receiving a new client order and placing a qualified applicant is truly an excitement each and every time. Her goal at the end of every day is to leave a positive impression with everyone she works with including letting the candidates know that she is on their side. She strives to fill every client need that comes across her desk with a candidate that can call that place of business HOME. When she is not hard at work Recruiting, Alana spends her free time attending local family events, trying new eateries and perfecting DIY home projects she found on Pinterest.

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