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Administrative Analyst - RS&S

Oakland, California 94612 | [Contract]

Job ID: 56837 Position: Administrative/Clerical/Support Branch: San Ramon

Description of key skills/duties/responsibilities:  Rolling Stock and Shops  Liaison to Human Resources

  • Draft the requests to fill positions 
  • Reconcile approvals vs vacant positions 
  • Conduct outreach  
  • Information Sessions 
  • Internal and External Advertisements 
  • Support drafting of interview questions and written exercises 
  • On-boarding of staff 
  • Hand off from HR for new hires 
  • Serve as RS&S point of contact: phones, tablets, laptop/desktop.
  • Track and report recruitment status from beginning to end 
  • Develop and track KPIs  for recruitments 

 Position Control -  Approx.   800 positions 
  • Day to day reconciliation/ fix / repair/ troubleshoot 
  • Implement finalized bids/ schedule changes and TAAD items 
  • Track vacant / filled / inactive positions by funding source and fiscal year 

Skill in  
  • Reporting and data  analysis 
  • Attention to detail 
  • Competency in Microsoft Office (XL, Word, Power Point)
  • People person – interpersonal skills 
  • Planning/ Organization 
  • Customer Service 
    • Written and verbal  communication 
    • Collaboration 

Harpreet Bal
Senior Program Manager

Harpreet knows that the key to success is building strong relationships, which takes patience, support, and understanding. Harpreet came to Wollborg Michelson with that experience in hand, and currently manages two of WM’s longest standing accounts. She thrives on making great connections with candidates and matching them with their Dream Jobs, like two perfect pieces to a puzzle. In her free time, Harpreet enjoys teaching traditional North Indian dances to children and adults, baking, spending time with her family and friends, and (any chance she gets) visiting Disneyland!

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