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Administrative Assistant

Los Angeles, CA 90017

Employment Type: Contract To Hire Position: Administrative/Clerical/Support Job Number: 6000728 Branch: Torrance

A well-respected Los Angeles based corporate communications and PR company is seeking a motivated Receptionist/Administrative Assistant. This individual will be working at the corporate headquarters, reporting to the Office Manager, and will become the “go-to” person for administrative support. The organization is looking for someone with previous experience in a fast-paced environment who has answered phones, directed mail, handled communications, created expense reports, etc. He/She will also handle specialized research projects. The ideal person for this role will have a mindset of no task being too big or too small, and will be adaptable to changing priorities.

This position is a temp to hire opportunity, where the company has every intention of bringing you on directly, but allows a brief temporary window to ensure it’s a good fit all the way around. This is a full-time position, working Monday through Friday at 40 hours a week. The organization offers competitive compensation, a great work environment, and many more benefits. There is a lot of room for growth within this role.

Role Responsibilities:

  • Be the first point of contact for most clients, vendors, etc. who email or call into the office
  • Provide excellent customer service to all callers and staff
  • Maintain and draft expense reports in a timely and efficient manner
  • Handle incoming and outgoing package delivery
  • Manage an organized and fully stocked supply cabinet and break room
  • Oversee catering for various events
  • Manage conference room schedule and cleanliness
  • Adapt to changing priorities and responsibilities
  • Provide administrative support to Office Manager and company executives

 

Requirements:

  • 2-5 years of Administrative Assistant and Receptionist experience
  • Bachelor’s degree preferred
  • Excellent Microsoft Office Suite skills, primarily Word and Excel
  • Must be proficient with Microsoft Outlook
  • Strong communication skills, verbal and written
  • Must be organized, and able to multi-task

Janet Zitron
Vice President

Janet is an expert in client relations and has consistently lead Wollborg Michelson's team for over 20 years. She started in recruiting as a staffing consultant before rising through the ranks to manage WM’s Southern California Region. In this role, Janet facilitates and fosters a team environment between the direct hire and contract divisions, while still personally serving a broad client base. Janet's strength is developing long term relationships, which requires thoroughly understanding the needs of both her clients and candidates. Janet has been recognized as a top performer in the staffing industry, winning numerous company awards for consistent top production. She is a California Accredited Consultant. Janet loves working with WM because of the company’s passion for improving lives and building community. A lifelong traveler, artist, nature lover and yogi, when Janet isn’t working, you might find her hiking in Peru, trekking through Southeast Asia, eating tapas in Spain, practicing yoga, walking her dog on the beach with her family, or supporting charity events in the Los Angeles art community.

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