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Administrative Assistant

Oakland, California 94612 | Contract

Job ID: 56707 Position: Administrative/Clerical/Support Branch: San Ramon

Wollborg Michelson Recruiting is sourcing for a Construction Administrative Assistant for a large public sector organization located in Oakland. The Administrative Assistant must have experience in the construction industry or working in a planning department working with building plans.

 

RESPONSIBILITIES
  • A variety of administrative and clerical detail
  • Receives, greets, and screens a variety of visitors and telephone calls and makes appropriate referrals
  • Prepares administrative reports; types reports and other materials
  • Communicates information on established agency programs and procedures
  • Assists department directors on administrative problems and procedures
  • Studies and evaluates operating programs and procedures and assists in the installation of new programs and procedures
  • Independently analyzes data; assists in budget preparation
  • Composes correspondence and procedural memoranda; prepares reports; monitors attendance records
  • Processes industrial claims, and certain aspects of payroll
  • Maintains confidential and administrative files
  • May perform dispatching duties and/or supervise staff
  • Performs other related work as required.

 

MINIMUM QUALIFICATIONS
  • Must have specific experience working in construction industry (Individual may have experience working in planning departments and working with building plans)
  • Strong Excel with lots of data entry
  • Graduation from high school and completion of 48 semester units of general education from an accredited college or university;
  • Two years of administrative assistant experience, preferably in the public sector

Amber Taylor
Program Manager

Amber has spent the past decade building “dream teams” in her various roles. She thrives on finding the very best candidate to be the perfect fit for the job, and she is known for her attention to every detail. At Wollborg Michelson, Amber excels at communication with both clients and candidates. She loves finding people their Dream Jobs. Outside of work, Amber enjoys spending time with friends, doing community service projects, trying new recipes in the kitchen, reading a good book, and being wacky every chance she gets.

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