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Administrative Support - MV - 567657

Mountain View, CA 94043 | Contract

Job ID: 56896 Position: Administrative/Clerical/Support Branch: San Ramon

Wollborg Michelson is currently conducting a search for a contract administrative assistant for one of our clients, a large hospital located in Mountain View, CA. The administrative assistant will be a part of a unit-based team. The administrative assistant is responsible for providing secretarial and administrative support, such as word processing, report preparation, new employee orientation, etc. to support the

This position is responsible for coordinating, scheduling and oversight of staffing for all of Patient Care Services. Responsible for ensuring adequate staffing of 14 units, identifies if appropriate resources are available to provide safe staffing.

Responsibilities:
  • Assists with maintaining scheduling system and/or manual records of staffing assignments and changes.
  • Works collaboratively with clinical unit leadership to facilitate staffing changes to minimize negative financial impact.
  • Assists with data collection for reporting on financial indicators and staffing related data.
  • Adheres to all processes identified to ensure adequate staffing.
  • Performs general responsibilities relaying messages and processing call ins.
  • Recruits staff and cancels shifts as needed.

Qualifications:
  • High school diploma or equivalent.
  • Two (2) plus years of secretarial experience.
  • Ability to work with minimum direct supervision.
  • Excellent English verbal and written communication skills.
  • Excellent organizational skills.
  • Able to work effectively as a team member under multiple demands and expectations.

Skills:
  • At least 2 years of administrative experience:
  • High school diploma or equivalent- Bachelor’ s Degree Preferred
  • Ability to understand staffing requirements of Hospital, anticipate over/understaffed situations, & coordinate appropriate remedy w/ min supervision

Sarah Sachs
Regional Staffing Manager

Sarah has spent over five years in the staffing industry and has treasured every minute of it! She enjoys building and creating long term relationships with candidates and clients. Sarah is dedicated, fun spirited, resourceful, and tenacious. She feels very lucky to be part of Wollborg Michelson with such a strong back bone of tenure and talent. Sarah is living her dream managing her team out of San Ramon. Outside of work Sarah enjoys spending time with her friends and family, watching sports including the San Francisco Giants and Pittsburgh Steelers, being outdoors, reading, and going to concerts.

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