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Executive Assistant

San Carlos, California 94070 | Contract

Job ID: 56401 Position: Administrative/Clerical/Support Branch: San Ramon

Wollborg Michelson Recruiting is currently conducting a search for a contract Executive Assistant. With limited supervision, the Executive Assistant will provide the full range of administrative support services, performing complex and confidential support services at the executive level. The Executive Assistant deals professionally and tactfully with the Chief Operating Officer’ s direct reports, as well as others at the division/executive levels on a regular basis. This person will be working with the Executive Assistants to the other Chief Officers as well.

Examples of Essential Functions:
  • Maintain calendar for the Chief Operating Officer, keeping him apprised of scheduled meetings, appointments and events. Receive and screen telephone calls and requests; greet visitors; make appointments; make travel and meeting arrangements; take and distribute messages.
  • Complete various reports in Excel and Word in a timely manner and distribute as required.
  • Schedule and coordinate meetings with others in the Division or with other departments where appropriate.
  • Provide administrative support for the other staff in Bus Operations, including the Directors and Deputy Directors, Financial Manager, and other staff. Administrative support would include calendar management, department mail, copying, filing, and similar functions.
  • Establish and maintain cooperative, professional and effective working relationships with internal and external customers.
  • Input and export manipulated data within different databases in accordance with on the job training.

Examples of Duties:
  • Coordinate meetings between COO and his direct reports and with other managers, using MS Outlook Calendar, email, or direct contact with the Executive Assistant.
  • Complete various reports in Excel. Some daily; some monthly. Gather mileage and fuel usage information for various reports to be generated. Accuracy is a must.
  • Open mail delivered to desk and process as needed.
  • Perform other duties as assigned.

Supervision:

Works under the general supervision of the Chief Operating Officer, Bus
Executive Assistant to COO Mar 2018

Minimum Qualifications:

Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:
  • Two years of executive assistant or personal assistant experience.

Amber Taylor
Program Manager

Amber has spent the past decade building “dream teams” in her various roles. She thrives on finding the very best candidate to be the perfect fit for the job, and she is known for her attention to every detail. At Wollborg Michelson, Amber excels at communication with both clients and candidates. She loves finding people their Dream Jobs. Outside of work, Amber enjoys spending time with friends, doing community service projects, trying new recipes in the kitchen, reading a good book, and being wacky every chance she gets.

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