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Executive Assistant

San Carlos, CA

Position: Administrative/Clerical/Support Branch: San Ramon

Duties and Responsibilities include:

 

  • Answering phones and greeting clients
  • Proofreading, writing, and editing documents for Partners
  • Data Entry and vendor management
  • Distribute incoming mail and prepare outgoing mail including bulk mail, FedEx, UPS, and drop off FedEx to respective drop
  • Filing, organizing and ordering office and kitchen supplies as needed
  • Assist with projects as needed
  • Serve as a personal assistant to owner of the company
  • Arrange travel, lunch schedules, and reservations as needed
  • Assist VP of Operations as needed
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings
  • Coordinate quarterly team events, assist with end of year Holiday party planning
  • Maintain company website, update track record and press releases as needed
  • Track monthly expenses for company credit card

 

We are looking for candidates with:

 

  • Intelligence; both academic and emotional
  • A high degree of fluency and comfort with the web
  • Keen attention to detail
  • Excellent communication both oral and written
  • Strong organizational skills and detail oriented
  • Ability to follow direction; work independently, and in a team.
  • Able to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Gina Quesada
Sr. Recruiter

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