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Facility Licensing

San Jose, California 95128 | Contract

Job ID: 54973 Position: Finance Branch: San Ramon

Wollborg Michelson Recruiting is currently conducting a search for a contract Facilities Licensing Associate  for one of our clients, a quickly growing healthcare company in San Jose, CA.

The Facilities Licensing Associate' s primary responsibilities include assisting in the completion and submission of governmental forms related to Medicare and Medicaid provider-supplier enrollment, modification of enrollment information/data, or withdrawal from the Medicare and Medicaid program and DHS licensing Applications. Responsibilities include maintaining an up-to-date data repository and coordinating with facility credentialing department to ensure a smooth transition from licensing/certification to credentialing.


Essential Functions:
  • Collect information and documents necessary for facility licensing/certification.
  • Maintain up-to-date licensing data repository.
  • Assist in the preparation, submission, and follow up on facility licensing/certification. Includes filing forms pertinent to: CMS, CLIA, DHS, Medicaid, EDI, EDS, and others.
  • Assist Facility Licensing Coordinator in maintaining communications and relationships with both internal and external contacts necessary to carry out position responsibilities.
  • Assist Facility Licensing Coordinator in providing updates detailing licensing activities at various meetings.
  • Coordinate with facility credentialing department to ensure facilities are properly and efficiently credentialed with third party payers.
  • Stay abreast for changes in Medicare, Medicaid, and other payer changes in licensing, certification, and credentialing/re-credentialing requirements.
  • Models an example of teamwork, respect and initiative, contributes to harmonious and constructive relationships with staff from various departments, payers and other external contacts.
  • Perform other related duties as assigned.


Minimum Education & Experience:
  • Associates Degree in Health Care or Business Administration, or comparable years of work experience that provides the requisite knowledge, skills, and abilities to perform the job.
  • Minimum of one (1) year of experience with payer enrollment/credentialing is required.


Minimum Knowledge, Skills & Abilities:
  • Demonstrated effective and efficient analytical, problem solving and decision making skills
  • Demonstrated ability to plan and organize effectively
  • Ability to handle multiple open files/fillings and meet deadlines
  • Demonstrated integrity and ethical behavior
  • Ability to align individual / department goals with Company goals
  • Self-starter with ability to translate strategies into goals and action plans
  • Eliminates silos or boundaries that impede action plan implementation, and goal achievement
  • Outstanding written and verbal communication skills
  • Proficient at Microsoft Office suite


Sarah Sachs
Regional Staffing Manager

Sarah has spent over five years in the staffing industry and has treasured every minute of it! She enjoys building and creating long term relationships with candidates and clients. Sarah is dedicated, fun spirited, resourceful, and tenacious. She feels very lucky to be part of Wollborg Michelson with such a strong back bone of tenure and talent. Sarah is living her dream managing her team out of San Ramon. Outside of work Sarah enjoys spending time with her friends and family, watching sports including the San Francisco Giants and Pittsburgh Steelers, being outdoors, reading, and going to concerts.

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