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HIM/Medical Records Associate

Mountain View, CA 94040

Employment Type: Contract To Hire Position: Healthcare Branch: Rancho Cordova

HIMS Clerk - Mountain View, CA

* Need to be able to work at a brisk pace
* Prior experience with document scanning
* Release of information experience highly preferred
* Must be able to learn quickly and pick up additional tasks as assignment progresses


The HIM Scanner is responsible for preparation of documentation and scanning documents into the legal medical record on a daily basis. Maintains daily work flow ensuring that records are prepared and scanned in a timely and accurate manner in accordance with HIM policies and procedures in creating the ECH electronic legal medical record. Prepares end of shift reports using Excel. May be required to work occasional weekends and holidays as scheduled.

1. High school diploma or equivalent.
2. Experience with scanning equipment.
3. Intermediate computer skills including Microsoft Windows, Word and Excel
4. Prior experience working independently
5. Demonstrated analytical and problem solving skills
6. Attention to detail in order to differentiate text and numeric sequences
7. Basic understanding of hospital HIM operations
8. Experience in Health Information Department or other acute care area preferred


1. Demonstrates and maintains technical competencies (i.e., meets monthly productivity as demonstrated by scanning an average of 4000 documents per day and indexing 3000 documents per day with zero (0) Level 3 severity errors as demonstrated on monthly QA audits.)

2. Demonstrates Scanning/Indexing competencies (ie Retrieves records from scanning shelf and performs scanning process according to procedure and within established time frame at least 98 % of the time, Writes batch to correct work queue at least 100 % of the time. Cleans scanner on a daily basis according to instructions, places batches in appropriate area for indexing,

3. Proficient computer skills (i.e., uses the correct application Word, Excel, Outlook for the task, generates documents using proper grammar/punctuation, sends and receives e-mail.)

4. Demonstrates composition/writing skills (i.e., drafts e-mails and documents (i.e.) end of shift reports), accurately, proofreads own work, demonstrates proper grammatical structure, spelling, punctuation and compositional style.)

5. Demonstrates teamwork and supports department operations (i.e., proficient understanding of department's role within the Hospital and operations; Understands Hospitals mission, vision, values, and goals and general operations ; anticipates needs; supports department managers and staff in performing their work; backs-up other staff; collaborates with hospital staff at all levels of the organization. Supports organizational objectives and contributes to the greater good of the organization.)

6. Demonstrates and uses a network of resources, internal and external, to complete assigned tasks (i.e., establishes rapport with staff of internal departments to answer questions, resolve issues, and generally support department operations.)


Alana Klingman
Strategic Accounts Recruiting Manager

Alana is a native Huntington Beach resident making the move to Sacramento just a few years ago. She comes with over 15 years of experience in full cycle healthcare recruiting and thoroughly enjoys every aspect of her job. Receiving a new client order and placing a qualified applicant is truly an excitement each and every time. Her goal at the end of every day is to leave a positive impression with everyone she works with including letting the candidates know that she is on their side. She strives to fill every client need that comes across her desk with a candidate that can call that place of business HOME. When she is not hard at work Recruiting, Alana spends her free time attending local family events, trying new eateries and perfecting DIY home projects she found on Pinterest.

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