Find Your Dream Job

Finding a Dream Job can feel a lot like searching for a needle in a haystack. We start by viewing each candidate as an individual, identifying their distinct strengths and guiding them to the right opportunities. We're also big believers in mentoring our candidates and creating long-term relationships. Helping you find your Dream Job is really just the start. We want to help you build a Dream Career!

Stop Dreaming. Start Searching.

Human Resources Coordinator

Oakland, CA

Employment Type: Contract Position: Administrative/Clerical/Support Branch: Rancho Cordova

This is an exciting opportunity to work with one of California's largest state municipalities in a five month contract!

Pay: $25.00 - $30.97 Hourly

Duration: 5 Months

Evaluation required

REPORTS TO

This position may report to various professional level titles within the organization.

 

This is an exciting opportunity to work with one of California's largest state municipalities in a five month contract!

Pay: $25.00 - $30.97 Hourly

Duration: 5 Months

Evaluation required

REPORTS TO

This position may report to various professional level titles within the organization.

Description of key skill/duties/responsibilities: 

  Will be responsible for comprehensive administrative and/or technical functions and office assistance in support. As an integral part of the HR Department, the Administrative Technician may be responsible for providing administrative support in the areas of testing & selection, surveys, recruitment documentation, applicant tracking, employment transactions and other analytical/technical tasks.  Additionally, the incumbent will assist analysts with various tasks in the management of   employment transactions and recruitment and selection process, which includes, but is not limited to, data entry, new hires, promotions, terminations,  the interview process, written examination proctoring, and the on-boarding process, which consists of coordinating appointments for pre-employment screening, background checks,  and new hire orientation.  Work involves handling confidential information and using computer programs to create correspondence, spreadsheets and tracking documents.

The position represents the first line of contact with internal and external customers; good customer service skills are extremely important qualities for the Administrative Technician position. Therefore, strong telephone and face-to-face customer service skills are essential. Additionally, the work, at times, may be challenging and require specialized Human Resources knowledge and skills as well as the use of independent judgment. This position will primarily support their respective division within Human Resources but may also have the opportunity to support all areas of the Human Resources Department, which also include Talent & Acquisition, HRIS, Compensation & Classification, Leave Management Programs and Workforce & Development Divisions.

EXAMPLES OF DUTIES – Duties may include, but are not limited to, the following:

  1. Assists staff in a variety of professional and administrative duties.

  2. Provides independent administrative work to support the business operations.

  3. Provides recommendations based on significant knowledge of the department’s professional objectives and activities.

  4. Confers with user departments for request or provision of services.

  5. Processes appropriate paperwork/forms related to services.

Uses specialized knowledge to independently respond to inquiries received from vendors, customers and other department personnel.

  1. Monitors office processes/activities; processes personnel and payroll transactions requiring qualitative or technical review; prepares written and statistical reports as requested.

  2. Organizes and maintains various files; types correspondence, reports and forms from drafts, notes or briefs.

  3. Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.

10.Inputs information into an on-line computer system; operates standard office equipment.

11.May direct the work of clerical support staff on a project or day-to-day basis.

QUALIFICATIONS

Knowledge of:

Principles and practices of administrative/clerical support for the day-to-day operations of a function or department.
Office management practices and procedures including the operation of standard office equipment. Correct English usage, including spelling, grammar, and punctuation.

Basic business data processing principles and the use of on-line computer equipment.

Skill in:

Preparing clear and concise written reports and correspondence.
Researching and summarizing various materials.
Reading and interpreting rules, policies and procedures.
Composing routine correspondence from brief instructions.
Using initiative and sound independent judgment within established guidelines. Establishing and maintaining effective working relationships with those contacted in the course of the work. Operating standard office equipment including a word processor and an on-line computer system. Typing accurately at a rate of 50 words per minute from printed copy.

Making accurate arithmetical calculations. Maintaining accurate records and files.

MINIMUM QUALIFICATIONS

Education:

Possession of a high school diploma, GED or recognized equivalent.

Administrative Technician

Experience:

Four (4) years of clerical/administrative or office assistance experience which will have provided familiarity with subject departments concepts and terminology.


EXAMPLES OF DUTIES
– Duties may include, but are not limited to, the following:

  1. Assists staff in a variety of professional and administrative duties.

  2. Provides independent administrative work to support the business operations.

  3. Provides recommendations based on significant knowledge of the department’s professional objectives and activities.

  4. Confers with user departments for request or provision of services.

  5. Processes appropriate paperwork/forms related to services.

Uses specialized knowledge to independently respond to inquiries received from vendors, customers and other department personnel.

  1. Monitors office processes/activities; processes personnel and payroll transactions requiring qualitative or technical review; prepares written and statistical reports as requested.

  2. Organizes and maintains various files; types correspondence, reports and forms from drafts, notes or briefs.

  3. Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.

10.Inputs information into an on-line computer system; operates standard office equipment.

11.May direct the work of clerical support staff on a project or day-to-day basis.

QUALIFICATIONS

Knowledge of:

Principles and practices of administrative/clerical support for the day-to-day operations of a function or department.
Office management practices and procedures including the operation of standard office equipment. Correct English usage, including spelling, grammar, and punctuation.

Basic business data processing principles and the use of on-line computer equipment.

Skill in:

Preparing clear and concise written reports and correspondence.
Researching and summarizing various materials.
Reading and interpreting rules, policies and procedures.
Composing routine correspondence from brief instructions.
Using initiative and sound independent judgment within established guidelines. Establishing and maintaining effective working relationships with those contacted in the course of the work. Operating standard office equipment including a word processor and an on-line computer system. Typing accurately at a rate of 50 words per minute from printed copy.

Making accurate arithmetical calculations. Maintaining accurate records and files.

MINIMUM QUALIFICATIONS

Education:

Possession of a high school diploma, GED or recognized equivalent.

Administrative Technician

Experience:

Four (4) years of clerical/administrative or office assistance experience which will have provided familiarity with subject departments concepts and terminology.

 

Aaron Couch
Sr Recruiter

Aaron Couch has over twenty years in the staffing arena with a specialized skillset in executive recruiting, contract recruiting as well as contract to hire opportunities and project management. His career within staffing/HR includes executive/professional recruiting, business development, team leadership and strategical startups. Aaron has extensive recruiting and business development expertise in specialized verticals including Healthcare, IT, Engineering as well as Accounting & Finance. Aaron is a graduate of San Francisco State University where he completed his undergrad studies, following up with a Master’s in Organizational Management with a specialization in Human Resources from Ashford University I Forbes School of Business & Technology. 

Aaron thrives in finding individuals their dream job careers that they are passionate about as well consulting with clients to find them the ideal candidate and fit for their company. He is active within the community volunteering for local nonprofit organizations, as well being active in the local chamber and other human resource “thinktank” groups. The motto that has passed down from generation to generation in his family is “Carpe Diem” and this seize the day attitude determines his altitude daily. 

Aaron was raised on the North Coast in the Redwoods and enjoys spending time camping/traveling in the great outdoors with family and friends. The outdoor activities he enjoys include kayaking, hiking, mountain biking, snowboarding, boating and is also known to explore golf courses to play as well. He also loves authors of business and motivation and one of his favorite’s is from Tony Robbins which Aaron holds true to his heart, “The meeting of preparation with opportunity generates the offspring we call luck.” 

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.