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Office Assistant

San Carlos, CA 94070

Employment Type: Contract Position: Administrative/Clerical/Support Job Number: 57431 Branch: San Ramon

Office Assistant - FIND YOUR DREAM JOB!

San Carlos (Transit Company)

Hours:  8  am –  5  pm, M – F

Assignment Length:  Approximately 6 months

Pay Rate: $24.00/hour

General:  This position will provide administrative and analytical support to the Executive District Secretary Office.

Examples of Essential Functions:
  • Maintain various department files (hardcopy, digital and database), records and project specific documents and produce reports in accordance with on the job training.
  • Conduct data gathering from multiple persons in different District departments and from outside contractor(s) in accordance with on the job training.
  • Perform data analysis; create/manipulate spreadsheets in both Microsoft Word and Microsoft Excel.
  • Input and export manipulated data within different databases in accordance with on the job training.
  • Be able to communicate through email, phone, face-to-face, and written documentation.

Examples of Duties:

·          Assist with meeting activities; schedules meetings and assist with meeting notes.

·          Make copies; assist with monitoring of Board of Director’ s email box

·          Maintain Files.

·          Establishes and maintains effective working relationships with internal and external customers.
  • Perform other duties as  required.

Supervision:  Works under the general supervision of Executive Department Managers, who establish goals and objectives and evaluate performance

Minimum Qualifications:
  • 2 year of clerical experience performing duties and with responsibilities similar to those listed above.  
  • Must have a basic understanding of and be able to perform a variety of basic functions in word-processing (Microsoft Word) spreadsheet applications (Excel), and the use of databases. 
  • Must have excellent oral and written communication skills, be able to handle multiple work assignments, and consistently produce precise and accurate work in accordance with on the job training.

 

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