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Office Specialist

Oakland, California 94612 | Contract

Job ID: 56309 Position: Administrative/Clerical/Support Branch: San Ramon

Wollborg Michelson is currently conducting a search for a contract Administrative Assistant for one of our clients a housing authority in Oakland, CA.   The ideal administrative assistant will have a positive, “ go-getter” attitude, with the ability to multi task and prioritize.

Job Duties:
  • Answers and directs phone calls, voice mail and e-mail; greets visitors, clients and staff; responds to general questions; refers inquiries as appropriate; takes messages; distributes forms and explains their completion; provides information on Authority programs and related referral services
  • Updates and maintains filing systems, including confidential files; sets up new files; receives, pulls and files documents and records
  • Types correspondence, reports, memos, forms and related materials with accuracy, completeness and in compliance with departmental procedures
  • Inputs, updates, searches and retrieves data using spreadsheets, computer databases and various automated systems
  • Operates a variety of standard office equipment such as a personal computer, typewriter, phone, fax, calculator, copier, scanner or other department specific equipment
  • Opens, dates, screens, sorts, routes and processes mail
  • Prepares information packets and packets of required forms; maintains client/public information, brochures and supplies
  • Schedules appointments; maintains a calendar
  • Schedules meetings and makes appropriate arrangements such as contacting participants, reserving rooms, and assembling materials and documents

Sarah Sachs
Regional Staffing Manager

Sarah has spent over five years in the staffing industry and has treasured every minute of it! She enjoys building and creating long term relationships with candidates and clients. Sarah is dedicated, fun spirited, resourceful, and tenacious. She feels very lucky to be part of Wollborg Michelson with such a strong back bone of tenure and talent. Sarah is living her dream managing her team out of San Ramon. Outside of work Sarah enjoys spending time with her friends and family, watching sports including the San Francisco Giants and Pittsburgh Steelers, being outdoors, reading, and going to concerts.

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