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Property Management Assistant

Boise, ID

Employment Type: Contract Position: Property Management Branch: Rancho Cordova

POSITION PURPOSE:

This position is responsible for providing support to the Property Manager for designated division’s real estate assets.

KEY ACCOUNTABILITIES:

  • Review and research requests from landlords, Property Managers and/or outside parties for changes to the governing real estate documents which might affect the Company's rights or obligations with respect to building and common area operations and use restrictions. Provide clear, concise recommendations regarding such issues.
  • Analyze common area maintenance (CAM), budgets and prepare recommendations for cost savings by comparing billed expenses to governing real estate agreements.
  • Negotiate with billing parties to resolve disputes that arise from billing analysis. Prepare and present invoices to Property Manager for final payment approval.
  • Coordinate maintenance projects with landlords and/or property managers.
  • Perform monitoring and analysis of past CAM costs to facilitate accurate forecasting of future CAM costs by the Property Manager and division Finance Manager.
  • Coordinate with Property Accounting and Legal Department personnel in the management of rental tenant accounts with respect to common area maintenance, timely collections, and lease administration. Make recommendations to escalate collection efforts to Property Manager on a case by case basis.
  • Responsible for coordinating special projects assigned to the department such as store recycling programs, parking lot initiatives, ATM's or in-store banks, seasonal sales in the common area, licensees such as espresso bars operating from Company stores, or other value added programs desired by the Company.
  • Responsible for mail handling and tracking invoices and budgets.

Skills and Experiences:

  • Possess skills and experience in working with legal real estate documents such as leases, common area maintenance agreements, operating covenants and the ability to negotiate contracts and deal effectively with governmental decrees
  • Possess strong communication skills, both written and oral
  • Possess ability to analyze, interpret, reconcile, and report financial data; Quantify results of department work
  • Ability to work with and through others to achieve desired results
  • Strong organizational skills to handle/prioritize heavy workload and accomplish tasks in a timely manner
  • Strong PC skills (Word / Excel); Knowledge of MRI or Oracle preferred
  • Accounting skills

Education Level: High School graduate or higher and/or paralegal preferred

Experience Level: 2 or more years of related experience required

Christine Carter-Johns
Recruiter

A graduate of Tennessee State University and Seton Hall University, Christine is a native Californian and can best be described as enthusiastic and self-motivated. She comes to Wollborg Michelson with more than 10 years of corporate and nonprofit experience in Communications and Marketing, and gladly welcomed the opportunity to transition to the Recruiting industry. During her career, she spent time working in Corporate Communication, Event Management and Public Relations. She enjoys meeting new people and looks forward to using her skills to thrive in Recruiting. 

In her spare time, Christine can be found reading, traveling, participating in community service activities, and trying new restaurants.

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