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Purchasing Assistant

Vancouver, Washington 98660 | Contract

Job ID: 56436 Position: Administrative/Clerical/Support, Procurement/Purchasing Branch: San Ramon

Wollborg Michelson Recruiting is a conducting a search for a contract Purchasing Assistant for one our clients, property management company located in Vancouver, WA. The Purchasing Assistant will report to the Purchasing Manager and will compile records of business transactions and perform daily office activities in an effort to support the objectives of the  purchasing department.

Essential Duties and Responsibilities:  include the following. Other duties may be assigned.
  • Enters all contracts into AS400.
  • Orders plans for office staff.
  • Copies and files signed contracts and provides copy to subcontractors.
  • Maintains logs of outstanding contracts.
  • Prepares spreadsheets and obtains details for price increases.
  • Compiles Sales Manual of standard materials and options offered for each project.
  • Maintains vendor list of prospective subcontractors and materials/new products.
  • Assists subcontractors with field, contract or billing problems.

  • Demonstrates a commitment to the Company Mission.
  • Develops and maintains respect and harmony with all Employee and Management.
  • Develops and maintains excellent working relationships with homebuyers, prospective homebuyers and vendors.
  • Exercise initiative in organizing and completing assigned tasks according to established guidelines, safety standards and procedures, deadlines and department parameters.
  • Solves problems by using judgment based upon knowledge of existing management policies, and departmental practices and procedures.
  • Meets established productivity and task management standards, or seek assistance.

Education and/or Experience/Licenses and/or Certificates:
  • High school diploma or general education degree (GED).
  • Highly organized with the ability to handle a multitude of projects simultaneously.
  • Requires the ability to communicate effectively (written and verbal) with managers, agencies, and all levels of employees.
  • Must have problem solving, prioritizing abilities, and interpersonal skills.
  • Ability to adhere to strict time deadlines and work under pressure.
  • Ability to execute tasks in an efficient manner without sacrificing quality.
  • Must be able to operate office equipment to include fax machine, copier, and printers.

Communication Skills:

Ability to read and interpret documents such as safety rules, memos, operating and maintenance instructions, and procedure manuals. Ability to write clearly and effectively reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, subcontractors and other employees of the organization. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Mathematical Skills:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to perform these operations using units of American money, weight measurement, volume, and distance.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variable in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, employee should know how to use a computer and be proficient in AS400; JD Edwards; DPS; word processing; spreadsheets including Lotus and Excel; database; and other Windows software.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Amber Taylor
Program Manager

Amber has spent the past decade building “dream teams” in her various roles. She thrives on finding the very best candidate to be the perfect fit for the job, and she is known for her attention to every detail. At Wollborg Michelson, Amber excels at communication with both clients and candidates. She loves finding people their Dream Jobs. Outside of work, Amber enjoys spending time with friends, doing community service projects, trying new recipes in the kitchen, reading a good book, and being wacky every chance she gets.

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