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Vancouver, Washington 98660 | Contract
Wollborg Michelson Recruiting is a conducting a search for a contract Purchasing Assistant for one our clients, property management company located in Vancouver, WA. The Purchasing Assistant will report to the Purchasing Manager and will compile records of business transactions and perform daily office activities in an effort to support the objectives of the purchasing department.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
- Enters all contracts into AS400.
- Orders plans for office staff.
- Copies and files signed contracts and provides copy to subcontractors.
- Maintains logs of outstanding contracts.
- Prepares spreadsheets and obtains details for price increases.
- Compiles Sales Manual of standard materials and options offered for each project.
- Maintains vendor list of prospective subcontractors and materials/new products.
- Assists subcontractors with field, contract or billing problems.
- Demonstrates a commitment to the Company Mission.
- Develops and maintains respect and harmony with all Employee and Management.
- Develops and maintains excellent working relationships with homebuyers, prospective homebuyers and vendors.
- Exercise initiative in organizing and completing assigned tasks according to established guidelines, safety standards and procedures, deadlines and department parameters.
- Solves problems by using judgment based upon knowledge of existing management policies, and departmental practices and procedures.
- Meets established productivity and task management standards, or seek assistance.
Education and/or Experience/Licenses and/or Certificates:
- High school diploma or general education degree (GED).
- Highly organized with the ability to handle a multitude of projects simultaneously.
- Requires the ability to communicate effectively (written and verbal) with managers, agencies, and all levels of employees.
- Must have problem solving, prioritizing abilities, and interpersonal skills.
- Ability to adhere to strict time deadlines and work under pressure.
- Ability to execute tasks in an efficient manner without sacrificing quality.
- Must be able to operate office equipment to include fax machine, copier, and printers.
Ability to read and interpret documents such as safety rules, memos, operating and maintenance instructions, and procedure manuals. Ability to write clearly and effectively reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, subcontractors and other employees of the organization. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to perform these operations using units of American money, weight measurement, volume, and distance.
Ability to solve practical problems and deal with a variety of concrete variable in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, employee should know how to use a computer and be proficient in AS400; JD Edwards; DPS; word processing; spreadsheets including Lotus and Excel; database; and other Windows software.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.