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Senior Administrative Analyst
SENIOR ADMINISTRATIVE ANALYST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Performs a wide variety of complex technical, budgetary, analytical, procurement and administrative support duties for an assigned department or division; coordinates administrative systems, procedures and operations; and performs related duties as assigned.
This is the advanced journey level class in the Administrative Analyst series. Positions at this level possess a specialized, technical, or functional expertise within the area of assignment or may exercise lead supervision over assigned lower level staff. Employees are typically assigned significant responsibilities above the journey level and often exercise independent judgment in the performance of all duties. This class is distinguished from the Principal Administrative Analyst in that the latter performs the most complex work assigned to series and may serve in a working supervisory capacity over lower level staff.
EXAMPLES OF DUTIES – Duties may include, but are not limited to, the following:
Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.
Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.
Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications.
Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques.
Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
Trains assigned employees in their area of work including administrative methods, procedures and techniques.
Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
Responds to and resolves difficult and sensitive inquiries and complaints.
Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions.
Principles and practices of program development and implementation.
Principles and practices of budget preparation and administration.
Methods of administrative, organizational, economic, and procedural analysis.
Methods and techniques of statistical and financial analysis.
Required Qualifications and Skills:
Advanced proficiency with Excel is required
- Assists in the development and administration of programs and policies.
- Conducts data analysis and research and implements problem-solving
- Analyze maintenance data trends using excel
- Interpret data, analyze results using statistical techniques and provide ongoing reports
- Develop and implement databases, data collection systems, data analytics and other strategies that optimize statistical efficiency and quality
- Provide support in performing specialized analyses of corrective action plans to determine the most effective means of addressing potential problems.
- Create best-practice reports based on analysis
- Evaluate internal systems for efficiency, problems, and inaccuracies, developing and maintaining protocols for handling, processing, and cleaning data
- Knowledge and understanding of compliance and regulatory requirements of CFR 49 Part 26
- Work effectively and professionally as a team member.
- Produce quality desired results in an efficient manner.
- Bachelor's degree
- Rail, transit, or construction experience is preferred
- Ability to analyze complex data and develop logical solutions to problems
- Demonstrated experience in facilitation, coordination, research and analysis; must have a proven ability to review, coordinate, and oversee multiple projects
- Exceptional writing skills, with strong attention to detail, especially regarding grammar and punctuation
- High level competency with MS Office applications (MS Word, Excel, VISIO, and PowerPoint
- Manages multiple high-priority tasks that have competing deadlines.
Aaron Couch has over twenty years in the staffing arena with a specialized skillset in executive recruiting, contract recruiting as well as contract to hire opportunities and project management. His career within staffing/HR includes executive/professional recruiting, business development, team leadership and strategical startups. Aaron has extensive recruiting and business development expertise in specialized verticals including Healthcare, IT, Engineering as well as Accounting & Finance. Aaron is a graduate of San Francisco State University where he completed his undergrad studies, following up with a Master’s in Organizational Management with a specialization in Human Resources from Ashford University I Forbes School of Business & Technology.
Aaron thrives in finding individuals their dream job careers that they are passionate about as well consulting with clients to find them the ideal candidate and fit for their company. He is active within the community volunteering for local nonprofit organizations, as well being active in the local chamber and other human resource “thinktank” groups. The motto that has passed down from generation to generation in his family is “Carpe Diem” and this seize the day attitude determines his altitude daily.
Aaron was raised on the North Coast in the Redwoods and enjoys spending time camping/traveling in the great outdoors with family and friends. The outdoor activities he enjoys include kayaking, hiking, mountain biking, snowboarding, boating and is also known to explore golf courses to play as well. He also loves authors of business and motivation and one of his favorite’s is from Tony Robbins which Aaron holds true to his heart, “The meeting of preparation with opportunity generates the offspring we call luck.”